Two coworkers, one looking at a laptop and the other looking at financial charts.

Case study: Moving a Stationery Company to the Cloud

28 Sep 2018 by Steve Solomon

Facts at a glance

Client industry:

Wholesale stationery distributor

Size of organization:

2,000+ employees

Challenge:

The client wanted to migrate to the cloud to improve productivity but wanted to keep its on-premise solution during the transition. 

Solution:

  • Cloud migration roadmap
  • Adobe InDesign license agreement
  • Innovative funding

Results

  • $200,000 in cost savings
  • Advanced graphic design capabilities
  • Modern creative software

Solution area:

Insight’s Supply Chain Optimization solutions simplify the process of procuring, maintaining and replacing the technology clients invest in to run their business.

A local stationery and office supply company expanded from a startup to a multimillion-dollar enterprise employing more than 2,000 in just a few years. The company found a unique niche by representing a worldwide network of independent artists to offer customized, high-end designs to consumers.

The artists create advanced graphics for everything from stationery and calendars to wedding invitations, greeting cards and custom art projects. 

Insight had already developed a strong bond of trust with the client on previous projects. As a result, the client’s IT director had a great rapport with Insight’s sales representative and said on several occasions, “When I want something done, I call Insight.”

The company asked us to manage its migration from Adobe Illustrator to Adobe InDesign to improve overall productivity.

Creating a more collaborative community

The client wanted to move to the cloud but also wanted to keep its on-premise solution during the transition, to avoid downtime. So the company asked us to manage its migration from Adobe Illustrator to Adobe InDesign to improve overall productivity.

The transition would also allow the client’s design community to share in creative expression, personal development and risk taking.

The migration required Insight’s Supply Chain Optimization team to juggle several different factors, including technology, timing and financing, in order to tailor a solution that would meet the client’s present and future needs.

Solving complex challenges

Insight created and implemented an ambitious cloud migration roadmap that would work around several obstacles. One of those obstacles involved delaying the migration to Adobe InDesign until the client completed an in-process audit. In the short term, we maintained the client’s existing on-site solution while simultaneously managing the InDesign migration and deployment.

We also ensured the client’s on-premise license remained active during the cloud migration. And we worked with Adobe to lower the client’s migration costs and helped arrange innovative financing terms that would defer payments to a later date, after the completion of the audit. 

“Insight and their sales representative always find a solution for all our needs, and that is why they are our first and only choice.”

Greater design capabilities, lower costs

The migration proceeded flawlessly, and the results are in. The advanced features and built-in cost efficiencies of InDesign have greatly enhanced the client’s design capabilities. The company has reaped an immediate post-migration savings of $200,000, with long-term savings projected to top $1 million.

Happy with the entire process, the client has asked Insight to manage a major data storage refresh project.

“Insight and their sales representative always find a solution for all our needs,” says the client’s director of IT. “And that is why they are our first and only choice.”

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