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Case Study:Creating an Effective Employee Portal

10 Nov 2017 by Insight Editor

Many large companies deal with internal effectiveness issues, whether due to a new product and brand direction, a merger or internal systems that make consistent and centralized communication a challenge. BlueMetal, a division of Insight, provides an approach that can get to the root of the issue and deliver an intranet solution customized to your needs.

Unifying siloed department sites

Our client had several challenges — the company had been diverged from its parent company with a perception that remaining employees had been "left behind." Beyond the emotional issues were also some practical problems. The client had several ineffective processes that spanned now-fractured departments and systems.

The newly appointed chief executive officer had a vision to return to the legacy of the brand, but combined with a startup energy. Another business challenge was ensuring this vision was not only communicated to every employee, but that they were empowered to contribute to it and create it.

Key requirements for the new intranet experience included:

  • The ability to search multiple sources of structured and unstructured information
  • An on-brand revitalized look and feel
  • A seamless experience incorporating social media techniques to create transparency

The goal was to move away from siloed department sites and folders into a unified, effortless work tool that allowed employees to be more effective while contributing to the brand.

A photo showing an early wireframe for the client’s intranet
An early wireframe for the client’s intranet

A customized employee portal experience

Our vision was defined for the client, with the client. In order to create a world-class experience, we had to address the subject of change within the organization. Achieving an employee portal that is refreshing and modern and creates excitement within the company while also improving effectiveness was our number one priority.

A photo depicting the completed intranet design
The completed intranet design

Collaborating for success

Our collaborative process entailed working closely with the client's employees to gain a deeper understanding of some of the current issues, but also to act as a go-between for employees and executives to get them all on the same page. By working as part of the client team and being “on the ground,” we not only created a beautiful employee portal, but also ensured successful adoption.

Following an efficient design, we developed the solution in Office 365 using client-side development to take full advantage of the platform while ensuring future upgrade success. The entire solution was mobile-optimized, guaranteeing users could find curated content from any device.

By focusing on change management throughout the effort, the client enjoyed a significant uptake in usage, measurably higher employee satisfaction and productivity, and fewer support requests.

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